Frequently Asked Questions

How much does it cost to rent a space for an event?

For all special and corporate events, spaces rent by the hour with a four hour minimum. Wedding rentals are flat rates for half and full days. Each theatre space has an all day rental rate. See our Rental Guide for details.

What is included in the rental fee?

The rental fee includes a dedicated event coordinator to assist you through planning the details of your event, day-of concierge to provide AV support and ensure everything run smoothly, customized room set-up, round tables (5ft and 3ft), rectangle tables (6ft x 2ft), cocktail tables, chairs, limited audio/visual equipment (microphones, audio players, projection screen) and WiFi.

Do you have additional equipment for event rental?

Yes, we have several items available to rent at an additional cost. These include table linens (white, black & special event colors), linen napkins (white, black & special event colors), Blu-ray player, portable sound system, video projector, staging, dance floor, electric keyboard and more! Please see our Rental Guide for details.

I noticed some rental items have an additional 15% added to the cost, why is that?

This 15% surcharge is The Lincoln Center's fee for arranging these rentals with outside companies. However, our good standing and frequent use has allowed rental companies to give us a significant discount, which ultimately saves you money.

What is required in order to confirm a reservation?

A non-refundable/non-transferable deposit of 50% of the total of all room charges and rental fees, including any upfront equipment or labor costs, is required to secure any and all booking dates. This payment serves to hold and confirm the venue and is due with the signed contract no later than 48 hours after the date signed by The Lincoln Center. The remaining balance will be due at least 30 days prior to the date of the event. If a booking date is within 30 days of contract, then 100% of the total of all room charges and rental fees, including any upfront equipment or labor costs will be due with the signed contract no later than 48 hours after the date signed by The Lincoln Center. Please note the term “contract” will together constitute a signed booking confirmation and our facility rules & regulations. 

Is a security deposit required when booking an event?

An advance security deposit (schedule based on event type) is due in full with the signed contract. At The Lincoln Center’s discretion certain events may require an additional or adjusted security deposit. The security deposit may be applied to any remaining contract balance due after the event, as payment for damages sustained to the facilities or equipment, rescheduling charges, or for charges associated with a cancellation. In the event the security deposit is applied and exceeded after the event any additional balance will be due fourteen (14) days after the final invoice date. Any portion of the security deposit remaining in excess of the final charges will be refunded to the client within thirty (30) days after the event.

When does event/layout information need to be submitted to The Lincoln Center?

The customer is required to finalize their event at least 30 (thirty) days prior to the event date. After that, any changes to the event contract will be subject to an additional charge.

What is the maximum number of guests that the rooms can accommodate?

Room capacity is based on event type and room set with spaces/accommodation for up to 450 guests; all numbers are subject to change depending on the individual room set. Please contact the Event Operations department for details.

Do I need to rent additional time for decorating, setup and/or clean-up?

Yes. Please include all time needed before and/or after your event in your total reserved time slot. Tables, chairs and linens provided by The Lincoln Center will be set upon your arrival.

What is the latest time that an event must end?

The Lincoln Center requires all customers and their guests to be out of the building at midnight (12:00 a.m,). Most events must end at 11:00 p.m. in order to complete clean-up and exit by midnight. Special permission to extend beyond these hours is evaluated on a case by case basis and is at the discrection of The Lincoln Center Management. 

Does The Lincoln Center permit outside catering?

Yes, The Lincoln Center does not provide in-house catering services. Please choose from the list of Preferred Caterers.

What if my caterer is not on The Lincoln Center Preferred Caterers List?

All caterers are welcome to apply to be on The Lincoln Center' Preferred Caterers List. Applications must be received thirty (30) days prior to event date to be accepted and can be accessed here.

If I am renting the Terrace or Rooftop Deck, what happens if it rains or snows?

The Lincoln Center highly recommends that all clients booking an outdoor event space also book an indoor backup event space at the time of contracting. The backup space will be charged at 30% discount of the regular room charges. The Lincoln Center cannot guarantee the availability of a backup space in the event of inclement weather without the advance contracting of a backup space. If an event were to be moved to an available back-up space without prior advance contracting, standard rates and applicable charges will apply. The client will be fully responsible for all contracted charges regardless of inclement weather. No refunds will be issued for either the originally contracted outdoor space or back-up space in the event that either isn’t used.

How much does it cost to use The Lincoln Center dishes and what is included?

The Lincoln Center's tableware can be rented at $3 per guest. It includes a white dinner plate, appetizer plate, dessert plate, cup and saucer, water goblet and 4-piece flatware per guest. The customer's caterer is responsible for setting, bussing and scraping all dishes; The Lincoln Center is responsible for washing all dishes. There is absolutely no self-service dish use. In the event the caterer is not responsible for clean-up an outside contractor can be arranged for an added cost or the client may opt to provide a compostable/recyclable option.

Does The Lincoln Center permit clients to provide alcohol for their events?

No, all events must use The Lincoln Center's designated Bar Service provider, Sapphire Events, LLC. No outside alcohol may be brought in. Please see the Sapphire Events page for further details.

Can I have a cash bar?

Yes, The Lincoln Center permits both a cash or hosted bar. See the Sapphire Events page for more details.

Can I have a bar at a party for kids or students?

Yes, The Lincoln Center allows bars at youth oriented events (i.e. graduations, birthday parties, Quinceañeras, christenings, Bar/Bat Mitzvahs). However, liability insurance and security guards (Cost + 15%) arranged by The Lincoln Center are required. Bars for youth oriented receptions are limited to four hours only.

What happens if I need to cancel my event?

Cancellations must be submitted in writing via letter, fax or email and received by The Lincoln Center no later than 48 hours prior to contracted date, and will result in forfeiture of previous payments up to an amount equal to the amount of the room rent plus any additional hard expenses incurred by The Lincoln Center as a direct result of the event, including but not limited to orders placed to outside vendors.

How do I reschedule my event?

The client's ability to reschedule a contracted event is at the sole discretion of The Lincoln Center Management and cannot be guaranteed. If a reschedule is permitted, it will be treated as a cancellation of the existing event arrangements. Previous payments, as described under "cancellations" above, will not be credited to the rescheduled event, but will be retained by the City as payment for the reschedule. The client will be responsible for paying the standard rental rate(s)/fees and/or other applicable charges for the new rescheduled date.

Is there a charge for parking?

No, all parking around The Lincoln Center is free with no hourly restrictions. However, there are several business and residential parking lots and structures adjacent to The Lincoln Center which may have certain restrictions. We encourage you and your guests to familiarize yourself with any signage before parking. Please note that the postal parking lots east of The Lincoln Center are restricted and you will be towed if your vehicle is parked here at any time. For more information, please see our parking map.


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